Job Description
We are seeking a proactive Office Coordinator to support our clients property management team. This role is the "connective tissue" of thier operations, ensuring that tenants are satisfied, vendors are compliant, and their building data is precise. The ideal candidate is a detail-oriented problem solver who thrives in a fast-paced environment
salary: $50,000 - $52,000 per year
shift: First
work hours: 8 AM - 4 PM
education: High School
Responsibilities
Tenant & Building Relations - Maintenance Oversight: Manage the full lifecycle of service requests, from initial intake to final quality checks.
- Lead Communicator: Serve as the primary point of contact for tenants regarding building updates, requests, and issue resolution.
- Data Integrity: Maintain accurate and up-to-date tenant profiles and account information within company software.
Vendor & Contract Management - Contract Administration: Facilitate the bidding process, secure approvals, and oversee vendor agreements through to completion.
- Risk Compliance: Track and renew Certificates of Insurance (COIs) to ensure all contractors meet safety and risk standards.
- Procurement: Manage supply inventory, process orders, and reconcile invoices for accuracy.
Risk Management & Field Support - Claims Coordination: Document incidents and coordinate with insurance adjusters and legal counsel to monitor claim progress.
- Site Inspections: Conduct periodic on-site visits to audit building conditions and ensure operational efficiency.
Administrative Support - Office Operations: Manage office tech updates, direct incoming inquiries, and handle scheduling for on-call technicians.
- Team Collaboration: Provide flexible support to team members to ensure seamless daily operations.
Skills
- Microsoft Office
- Scheduling Appointments
- Maintaining Calendars
- Organization
- Prioritizing
- Vendor Management
- Phones
- Payment Acceptance
Qualifications
- Years of experience: 3 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
Job Tags
Permanent employment, Contract work, Temporary work, For contractors, Work experience placement, Work at office, Flexible hours, Shift work